Open Records Requests

Public record requests must be submitted in writing (handwritten, typed, or electronically) to the Charlestown Police Department Custodian of Records.

Written public record requests must include the name, address and contact phone number of the individual making the request; as well as, identification of any business or organization the request is being made in behalf of (if applicable).  Public record requests must also specifically describe what Charlestown Police Department records are being requested, including applicable time frames (beginning to ending date and time); in accordance with the Indiana Access to Public Records Act IC 5-14-3 et all.  See Example Indiana Request from the National Freedom of Information Coalition.

Written public record requests can be hand delivered in person during regular business hours (8:00 am to 4:00 pm, Monday through Friday, excluding Federal Holidays) or mailed to the Charlestown Police Department Records Division, located at 703 Main Street, Charlestown, IN 47111.  Requests may also be made delivered via facsimile transmission to 812-256-7128, or electronically to online@ctownpd.com.

Requesting Archived Digital Photos or Images and Mobile or Body Worn Videos (BWC)

During the normal course of investigating criminal cases and traffic crashes, agency personnel routinely compiles collections of digital photos (images) and mobile video which document certain situations, evidence, and characteristics connected to their investigation and or call for service.  A digital copy of the before mentioned archived photos, images or video may be available; depending on the status of a criminal investigation.  For purposes of clarity and precision, all requests for digital copies of archived digital photos/images and/or mobile/BWC video must be made using the following prescribed REQUEST FORM, hand delivered or mailed to CHPD Records, 703 Main Street, Charlestown, IN 47111; or sent via email to online@ctownpd.com.  Only complete and legible forms will be processed. 

VIEW, DOWNLOAD, SAVE AND PRINT THE CHPD DIGITAL RECORDS REQUEST FORM 

**Please note that archived 911 call and Dispatch Radio audio recordings are maintained by and property of Clark County Emergency Communications, 309 Lentz Ave., Charlestown, IN 47111.

Fees associated with obtaining certain archived digital records of the Charlestown Police Department is governed by City of Charlestown Ordinance 2024-OR-17.